Explore the Standards: From the Newsletter

This section will provide insight and assistance on various QRIS Portfolio standards. In this edition, we will be examining the Domain of Administration and Business Practices (AB) Standard 5.

A comprehensive program evaluation process is developed and performed on an annual basis. The evaluation examines the program’s policies and procedures, care and education environment, curriculum and administration and business practices. Evaluation sources may include:

·  Family survey/family input

· Program personnel feedback/input (or provider self-evaluation)

·  Rating scales or evaluation instruments (for example ECERS/FCCERS-R, Preschool Program Quality Assessment)

·  Child outcome data from assessments

·  Outside evaluators

Standard AB5 asks programs to develop a comprehensive system with which to evaluate program practices. To accomplish this goal, it is very useful to include a variety of sources in the evaluation process. QRIS includes five methods that can be used effectively for this purpose. Often this standard is not passed as a result of confusion about what does or doesn’t qualify for the items listed. Below, each method is described in order to assist you in achieving your desired star level for this standard.

Family Survey/Family Input – The QRIS Family Survey parents complete as part of the QRIS process meets this criteria.

Program personnel feedback/input or provider self evaluation – Do you have a system in place to gather feedback from your staff to evaluate some or all aspects of the program? This could be either a formal written evaluation tool or feedback gathered in a more informal manner. You may document the process for gathering staff input as part of your written description. If you use an evaluation tool of some kind, feel free to include it. Please note, that what is being asked for here is the process by which staff can contribute to an evaluation of the program, not the process by which you evaluate staff performance.

If you are a solo provider, do you have a process for self- evaluation? There are a variety of tools available at www.ccld.ca.gov/PG496.htm that might be used and reflected on. Your written description should include what you learned from doing the evaluation and what specific changes you made in your program as a result.

Rating Scales or Evaluation Instruments – The Quality Improvement Plan you completed at the beginning of the QRIS process would be one tool you might use. In your written description you might indicate some specific information gleaned from the process and the changes that are being made as a result. Other tools you might use can be found athttp://www.naeyc.org/  http://www.orchildcare.org/http://www.providerresource.org/

Any tool that evaluates some aspect of your program can be used here. For example, a USDA certifier would use their tool to evaluate your nutrition practices.

Child outcome data from assessments- If you conduct assessments on children and use the information in on-going program evaluation and modification, you can include that information here. For example, your data from assessments might indicate that a number of children are working on large motor skills. Making some modifications to your outside area as a result would meet this criteria. As always, include a detailed description in your portfolio

Outside Evaluators – A number of people might fulfill this role. A Quality Improvement Specialist, staff from your local Resource and Referral agency, a professional peer, or a USDA monitor would all be appropriate choices to serve as an outside evaluator. You can describe the process of who the evaluator was and what specifically was evaluated in the written description. The evaluator does not need to use a formal evaluation tool. However, if a tool is used, that would meet twocriteria for this standard. (Outside evaluator and evaluation tool.) Please note that your Licensing Specialist does not meet the criteria as that evaluation is required of all programs. 


Debby ReedComment